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Operations Manager

All Saints Catholic Church

The Operations Manager for All Saints Catholic Church is responsible for the physical stewardship and operational efficiency of the parish. This role ensures that the parish facilities, grounds, and technology infrastructure are safe, functional, and welcoming. The Director of Operations acts as the “Project Manager” for all physical improvements, ensuring that the parish’s assets are preserved to support the mission of evangelization. Acts as a witness to the Gospel values by modeling the teachings of the Catholic Church

Role and Responsibilities

Facilities & Grounds Management

o Maintenance Oversight: Directs all preventive maintenance, repairs, and custodial services for all parish buildings and grounds.

o Vendor Management: Sources, negotiates, and manages contracts with external vendors (landscaping, HVAC, plumbing, etc.) in coordination with the Business Manager who signs them.

o Project Execution: Manages the “punch list” and completion phase of current capital improvement projects, ensuring contractors meet specifications and timelines.

o Budget Collaboration: Works closely with the Director of Finance to approve project scopes and ensure adequate funds are available for repairs and renovations.

Security & Risk Management

o Physical Security: Oversees parish security systems, including cameras, access control, and hired security personnel for liturgies or large events.

o Safe Environment: Implements the physical requirements of the Safe Environment Program, ensuring all facilities meet diocesan safety standards.

o Emergency Planning: Develops and maintains emergency protocols (fire, weather, medical).

Information Technology & Systems

o Infrastructure: Acts as the primary liaison for IT managed service providers to ensure parish networks, servers, and hardware are operational.

o Platform Management: Oversees the physical/technical side of parish operations, including the phone systems, livestreaming equipment, and database hardware.

Administrative Logistics

o Master Calendar: Manages the scheduling of facilities for all parish groups, ensuring no conflicts between ministry needs and maintenance windows.

o Asset Inventory: Maintains an up-to-date inventory of all parish property and equipment for insurance and audit purposes.

o General Duties: Provide support and presence during Parish events and activities and assist with various projects and tasks as needed.

Qualifications and Education Requirements

Education: A four-year degree in Management, Business, Engineering or a related field is required.
Experience: A minimum of 5 years in facilities management or construction project management, preferably in a non-profit or campus setting.
Mission Alignment: A personal maturity and Christian commitment to the ministry that exemplifies trust and caring relationships.
Technical Skills: Strong understanding of mechanical systems (HVAC, electrical), proficiency in project management, and the ability to lead a diverse team of manual and technical labor.
Communication:Ability to explain technical issues to the Business Manager and Pastor in clear, non-technical language.
Compliance: Must pass a background check and maintain all Safe Environment requirements.

Additionally:

o Comfortable with using other office equipment.

o Excellent verbal and written communication skills.

o Strong organizational skills and attention to detail.

o Ability to handle multiple tasks simultaneously and prioritize effectively.

o Friendly and professional demeanor with strong interpersonal skills.

o Ability to maintain confidentiality and handle sensitive information.

o Ability to work well in a team environment.

Personal Attributes

A proven ability to maintain and enhance high standards
An effective communicator
A personality that connects with our staff and parishioners

To Apply:

If interested, please submit a resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it..

Executive Assistant to Executive Director

Young Catholic Professionals

YCP is seeking a highly organized and detail-oriented professional to serve as the right hand to the Executive Director, supporting his calendar, communications, and priorities with precision. As his EA, you'll bring the care and excellence that high-stakes relationships and a growing mission demand.

https://www.youngcatholicprofessionals.org/careers-at-ycp

This is not a traditional administrative support role. The Executive Assistant serves as a force multiplier for the Executive Director — managing priorities, shaping time, drafting communications, and ensuring critical relationships and commitments are stewarded with excellence. By protecting the Executive Director's time and enabling greater focus on high-value external relationships, this role directly expands YCP's mission impact by strengthening leadership execution at the highest level of the organization. This role includes a limited scope of office management responsibilities but is primarily focused on increasing executive leverage in support of YCP's mission. This role is based at YCP’s headquarters in Dallas, TX and requires in-person presence. YCP is a demanding and dynamic environment with a highly motivated team collaborating on exciting projects. Review this video to learn more about our non-profit.

Responsibilities:

Executive Support & Calendar Ownership

Manage and maintain a dynamic calendar, exercising strong, often independent, judgment in prioritizing requests and aligning the Executive Director’s time with strategic priorities, especially fundraising and stakeholder engagement
Ensure appropriate preparation time, follow-up time, and strategic sequencing of meetings
Provide logistical and coordination support to YCP’s Founder and Advisor, including speaking engagements, board-related work, and strategic support needs

Meeting Preparation & Follow-Through

Prepare concise and actionable briefing materials for meetings with donors, board members, and key partners
Conduct light research and synthesize relevant context to ensure the Executive Director is well-prepared
Track and support follow-up actions to ensure timely and effective relationship management
Support Board of Directors coordination, including tracking, scheduling, communications, meeting preparation, document management, onboarding, and logistics for board and committee activities

Communications & Writing Support

Draft high-quality written communications on behalf of the Executive Director — including donor outreach, board correspondence, and stakeholder follow-up — that reflect clarity, professionalism, and the Executive Director’s voice
Revise and refine drafts based on feedback with increasing independence over time

Incoming Communication Triage & Prioritization

Monitor and triage the Executive Director’s incoming communications (including email), surfacing what requires attention
Identify high-priority messages and recommend or draft responses
Ensure timely follow-up on key conversations and commitments

Light Office & Operational Support

Manage incoming and outgoing mail and shipping needs
Prepare printed materials and meeting packets
Assist with processing headquarters office bills and invoices (in collaboration with the Chief of Staff)
Maintain organization of offsite storage, including tracking inventory and coordinating retrieval and return of materials

Qualifications:

Thrives in a high-growth, fast-paced, mission-driven environment
Committed Catholic in good standing with the Church
Dedication to upholding YCP’s mission and vision
4–6 years of professional experience, preferably supporting senior leadership in an executive support, operations, or similar role
Strong written communication skills and demonstrated ability to draft clear, concise, and professional correspondence
Demonstrated judgment, prioritization ability, and ownership mindset
Exceptional organizational skills and the ability to manage multiple priorities with excellence and discretion
Strong interpersonal and relationship-management skills, with the ability to engage effectively with senior leaders, donors, board members, and external partners
Proficient across communication, productivity, and CRM platforms; comfortable adapting quickly to new tools
Working knowledge of AI tools and a commitment to continuous learning around emerging capabilities and best practices
Joyful, collaborative, and adaptable — able to work independently and as part of a close-knit team

Submit an application online: https://form.jotform.com/243186364591160

Benefits Manager

Catholic Diocese of Dallas

The Benefits Manager is responsible for developing and managing all benefit programs such as medical, dental, vision, life insurance, short- and long-term disability, 403(b) plans, etc. This position will be responsible for reviewing, recommending and ensuring existing programs are in compliance with legal requirements and company objectives.

Essential Duties and Responsibilities of the Position

Oversee the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
Manage day-to-day benefits administration, including billing, enrollment and changes.
· Leads the annual open enrollment process.
· Oversee benefit inquiries on plan provisions, benefit enrollments, status changes and other general inquiries.
Maintains the leave-of-absence process through chosen vendor: medical, personal, disability, and FMLA also through chosen vendor.
Establish and maintain relationships with external vendors and providers and ensure procedures are followed to minimize costs. Serves as primary contact for employees and vendors related to benefits.
Conducts audits and ensures payment invoices for benefit providers.
Manages 403(b) plan and responds to inquiries relating to enrollments, plan changes and contribution amounts.
Conducts the annual benefit renewal process by evaluating and analyzing data presented by the benefits broker.
Prepares reports and presentations as requested by the CHRO for senior management.
Monitor trends, best practices and external competitiveness and makes recommendations to enhance the effectiveness of benefit programs and analyze benefit plans to determine cost/benefit.
Act as an expert consultant to management in support of benefits plan designs.
Completes benefits reporting requirements and ensures compliance with applicable government legislation.
Other duties as assigned.

Additional Ministerial Responsibilities:

Establish and maintain relationships with external vendors and providers and ensure procedures are followed to minimize costs. Serves as primary contact for employees, Business Managers, Priests and vendors related to benefits.
Ensures all Catholic protocols are met as it pertains to benefits, prescriptions, leave of absence, etc.

Position Requirements

Knowledge, Skills and Abilities:

- Excellent written and verbal communication skills.
· Thorough understanding of local, state, and federal laws involving employment, HR, and benefits administration (FMLA, HIPAA, ACA, etc.)
· Proven ability to work effectively in a team environment.
· Strong problem-solving, and time-management skills.
· Excellent organizational and time management skills with an ability to meet deadlines.
· Extensive knowledge of benefits plan designs and contract language.
· Ability to maintain confidentiality.
· Ability to analyze data and make strategic recommendations.
· Excellent computer skills and the ability to navigate various types of software. Microsoft Office: Outlook, Excel, Word, PP, Visio, etc.
· Accounting background preferred
· Highly knowledgeable with all aspects of employee benefit programs (health, dental vision, life and disability insurance).

- Strong attention to detail

Education and Experience:

Bachelor’s degree in Human Resources, Business Administration, or related field.
· SHRM-CP, SHRM-SCP, PHR or SPHR certification or equivalent required CEBS certification, or CPA a strong plus.
· Minimum seven years of experience in managing and administering benefits programs required. (open enrollment, leave administration, compliance).
· Minimum seven year of experience with HRIS software.
· Minimum three years accounting experience.

Special Requirements:

Practicing Catholic in good standing required
Bilingual candidates are encouraged to apply, proficiency in English, Spanish and Vietnamese are preferred.

Part time Nursery help (currently Volunteer only)

All Saints Catholic Church

Essential Duties and Responsibilities of the Position

Responsible for providing age-appropriate care which includes feeding, changing diapers, escorting to the bathroom, maintaining a safe environment, putting children down for naps, holding, or sitting with and cheerfully interacting with children through games, stories, play and prayer.
Be polite, friendly, and courteous to all children, parents, and volunteers.
Childcare hours are Sundays 8:30 AM to 12:30 PM. Occasionally, a particular Sunday will fall on a holiday, please expect to work as well. Church events, i.e., Vacation Bible School, Mom’s Group Meetings, Marriage Enrichment Meetings, etc will occur throughout the year, please be available to assist.
Stay until the children are secured with a responsible adult named on the child’s registration form.
In an emergency, notify the parent via call or text.
Straighten the room(s) and clean any toys/beds before leaving. Used bed sheets must be placed in dirty linen containers and clean sheets on the beds. Staff will be responsible for laundering the sheets. All toys that have had contact with saliva will require special attention. A sanitizing solution will be available to use in the nursery.
Report to the Nursery Coordinator any issues hindering the carry out of the duties or responsibilities.
Communicate in advance, by phone to the nursery coordinator: 1) any planned absences with an advance two-week notice, or 2) any unplanned absences at least two hours prior to the shift
Support other areas of campus operations as needed.

Knowledge, Skills and Abilities:

Experience in caring for children between the ages of 0 to 3 with the ability to adapt and interact with a variety of personalities.
A working knowledge of the Catholic Church & traditions with understanding of our All Saints Community & Parishioners
Ability to work with supervision while maintaining a cooperative & effective team relationship with staff and parishioners.
Computer competency (Microsoft Office, internet, and ability to learn job-specific One Church application)
Ability to maintain confidentiality

Education and Experience: